Getting a Copy of Your Record

Last Updated: Thursday, 20 April 2023

Accessing your medical record overview

Access to your detailed medical record is now possible via your NHS account. Often this is enough to meet your needs.

However, if you need more detailed records that cover a longer period in the past then you can ask for a copy.

Subject to Access Request (SAR)

A request by a patient, or a request by a third party who has been authorised by the patient, for access under Data protection law (GDPR and DPA 2018) is called a subject access request (SAR).

More general information about making a subject access request is available on the website of the Information Commissioners Office (ICO). This information applies to any organisation that keeps personal data about you and not just your GP.

Getting a copy of your record

If you want to see your health records or wish a copy, you can write to us or call us.

You do not have to give a reason for wanting to see your records. There is no charge for this service.

If the information you require just covers a specific period of time then please let us know as this reduces the amount of time and recourse it will take us to prepare the copy.

The Practice, has up to 28 days to respond. If additional information is needed before copies can be supplied, the 28-day time limit will begin as soon as the additional information has been received.

The 28-day time-limit can be extended for two months for complex or numerous requests where the data controller (usually your practice) needs more time to collate and supply the data. You will be informed about this within 28 days and provided with an explanation of why the extension is necessary.

You will need to provide to provide proof of your identity when collecting the copy of your records.